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How To Appear More Professional At Work

The truth is, no one is perfect! There will be days when you feel consumed by the weight of your work. In the fast-paced Lion City, there are several reasons why you may feel dragged. Perhaps you lack confidence on the management or you are too tired from yesterday’s night shift. Similar events can take a toll on your performance.

Fortunately for you, there are several steps to boost your professional image. You read that right! You can appear confident and motivated in the workplace, regardless of how you feel on the inside.

STEP 1: WEAR SHARP CLOTHES

A night before you go to the office, the first step is to ensure that you wear an appropriate attire. Portraying a professional exterior is not limited to following the strict dress code. Your choice of clothing conveys your approach to work. If you want people to take you seriously, steer away from baggy pants or indiscreet dresses. These ill-fitting articles of clothing may convey the wrong impression to your employer and your clients. Opt for tailored pieces instead.

A sharp look can only be achieved if you pull it all together. This is why you must pay attention to minor details such as the wrinkles on your top or the loose threads on your trousers. Noticing these small details shows that you are likely to see the bigger picture when faced with certain situations at the workplace.

STEP 2: ARRIVE ON TIME

As Don Marquis, an American novelist and poet, once said: “Punctuality is one of the cardinal business virtue s.” He believed that punctuality must always be insisted on one’s subordinates. I cannot agree more! It is a virtue that exudes your respect towards the people around you.

If you are expected to be in the office by 9 am, arrive before 8:50 am. If your lunch break is at noon, ensure that you will be back by 1 pm. Punctuality manifests that you are motivated to accomplish your tasks. Make it a habit to be on time!

Image Credits: pixabay.com

STEP 3: END ON A TOP NOTE

Adding an email signature is the quickest way to show that you are communicating on a professional level. I am referring to the salutations that dictate your departure. It not only provides information for future reference, but it also differentiates your message from the spams.

A simple format includes your full name, your position, your contact number, and the company you work for. You may choose to make your email signature using inexpensive generators like NEWOLDSTAMP and HubSpot.

STEP 4: DE-CLUTTER YOUR DESK

As your employer makes his rounds, he will notice the assembly of your desk. Scattered rubbish and excess litter can make your employer feel that you are distracted. It is best to keep things tidy! Start by organizing the items on your desk. Then, put the important papers in the labeled drawers or in the computer’s folders. Doing so will help you to stay on top of your projects or tasks.

Having a neat desk may seem like you have everything under control, even if you do not.

STEP 5: ASK FOR CONSTRUCTIVE FEEDBACK

Seeking constructive feedback from your superior and your co-workers is the last step. The mere act of being critique sounds scary. However, it will help your performance in the long run. Getting feedback demonstrates that you care about your job and you desire to succeed in it.

Instead of focusing on what you did wrong, focus on your strengths and the areas that you can improve on.

Image Credits: pixabay.com

Professionalism refers to having the skills and the competence expected from an employee like you. The way you present yourself influences the level of professionalism that you exude. It is challenging to remain professional every minute of the day, but it gets easier when you make it a habit. Start with the relatively significant changes mentioned above.

Sources: 1 & 2

Do You Have The 5 Traits Of A Good Boss?

If you want to succeed in running a business, you need to understand that it takes more than just telling people what to do. You must have the qualities that make you stand out from the rest.

Do not get me wrong, possessing the traits of a good boss will not make you perfect. This is because an individual must act based on these traits. You cannot preach to a crowd if you are disorganized yourself.

Fortunately, these traits can be and must be learned through repetition. Start by knowing what some of these are:

1. CONSCIENTIOUSNESS

Conscientiousness, a trait in the Five Factor Model, has long been associated with success. This is because people who are highly conscientious are dependable and organized. While, people who are low on this trait tend to be more careless, spontaneous, and laid-back.

You can easily spot this trait in the workplace. A boss with a high sense of duty comes to work on time, follows the projects’ deadlines, and avoids unnecessary absenteeism. Acting beyond what is required of you (going above and beyond) is also an indicator of your conscientiousness.

2. COMPASSION

As the noble Dalai Lama once said: “Compassion is not religious business, it is human business…”

He highlights that regardless of our status, compassion is an essential trait for human survival. It is also applicable in the workplace. A compassionate boss can create a workplace filled with people who value each other and who go thru the hurdles as a unit. After all, the Latin etymology of the word “compassion” translates to “to suffer with”. Try to practice compassion in everything that you do.

3. CREATIVITY

Some of the world’s most inspiring leaders are creative individuals. These inspiring individuals include Facebook’s founder Mark Zuckerberg and Patanjali Ayurved’s founder Baba Ramdev. In the local scene, Jeannie Chew of Soaplah comes to my mind.

The invention of the Soaplah came from Jeannie’s previous experiences with skin problems. She was troubled with eczema and other skin issues at a young age that she started making her own natural soap. In her journey to find the best solution, she handcrafted her soaps using natural ingredients such as pure essential oils with anti-microbial and anti-inflammatory properties. Her hard-work paid off as Soaplah offers a variety of soaps that can absolutely soothe even the most sensitive of skins!

Image Credits: www.facebook.com/soaplah

If you are like Jeannie, creative thinking can spark a vision or a sudden epiphany. The road to perfection comes with mistakes. It is your job as a good leader to navigate the wrongs into rights.

4. INTEGRITY

Majority of the people agree that a good boss must uphold integrity and sincerity. Integrity entails honesty in internal and external aspects of the person. It requires you to tell the truth in every situation.

For instance, an honest boss is willing to share the good and the bad news to its employees. It is because he or she knows that they deserve to know.

5. ACCOUNTABILITY

The grave responsibility bestowed on you comes with great accountability. Accountability is not only for the achievements of the company but also for its downfalls. There are no “absolutes” in business. One can never ascertain the things that can happen in the future after making a decision.

Image Credits: pixabay.com

Be fearless and accept the responsibility of your actions. If necessary, hold others accountable too.

Sources: 1, 2, 3, & 4

How To Deal With The Infectious Workplace Bullies

Whether you are wrongfully accused or verbally abused by your boss or colleagues, workplace incivility shall be treated with maximum seriousness.

Surprisingly, statistics have shown that 1 in 4 Singaporeans have suffered from workplace bullying with the top aggressors being their bosses (62%) and their clients (21%). To make matters worse, Singapore was one of the few countries with the highest acceptance of workplace bullying (alongside Hong Kong and Taiwan).

With high acceptance for this issue, it only makes sense that fewer people address matters associated with it. Thus, the unacceptable behavior prevails.

A study that surveyed 6,000 people in Sweden showed that being subjected to “rudeness” spreads if the workplace environment did nothing about it. Rudeness in this context is defined as a way of violating the norm of mutual respect. For example, it can be as petty as excluding someone from the informed circle or as greater as taking credits for the work of others. As people often imitate and support the behavior of the dominant, there is a risk that rudeness will spread like wildfire and later on lead to bullying.

This is why it is important to identify and address bullying as it happens.

Here are 3 ways you can deal with it:

1. IDENTIFY WORKPLACE BULLYING

Bullying causes physical deterioration in work performance as well mental distress. It is generally categorized into three, namely:

a. name calling, malicious teasing, or pranks
b. sabotaging the colleagues performance (e.g.,spreading rumors)
c. forcing, causing self-imposed exclusion, or intimidation

Identification of workplace bullying is vital as some organizations may not want to acknowledge its existence while some people may not recognize that it is already happening to them.

2. SPEAK UP MORE

Sometimes the person who bullies you is your boss himself/herself. This is called an abuse of power. In our Asian context, there is an underlying culture of not defying the authorities and simply complaining about the issue in our smaller circles. As a result, any behavior from the boss is considered as acceptable and rarely excessive. However, you can only tolerate such behavior to a certain extent.

Once you have recognize that inappropriate behavior occurs, it is time to talk to the H.R. department or your boss about it. Steps to disclosing bullying shall include stating the observable behavior, describing its subjective impact, and validating the nature of the problem.

3. KNOW YOUR RIGHTS

If all else fails, you can always turn to the law. In November 2014, the Protection from Harassment Act 2014 together with 2 accompanying subsidiary legislation are equipped to protect the rights of every working individual.

It states that:

“No person shall, with intent to cause harassment, alarm or distress to another person, by any means —

a. use any threatening, abusive or insulting words or behavior; or
b. make any threatening, abusive or insulting communication, thereby causing that other person or any other person harassment, alarm or distress”

Image Credits: pixabay.com (License: CC0 Public Domain)

More importantly, this Act covers the online world too. So you must not undermine cyber-bullying!

Sources: 1, 2, 3, 4,& 5

How To Keep Employees Happy And Efficient At The Workplace

Beyond costly monetary benefits, you can keep your employees happy and productive at the workplace by knowing the underlying factors that induce motivation. Daniel Pink, the renowned author of “Drive” book, highlighted that the three elements of motivation include purpose, autonomy, and mastery.

Applying these elements realistically, here are the three key ways to keep your employees efficient and happy:

1. HAVE A SOCIAL PURPOSE

Having a meaningful cause larger than oneself drives the deepest motivation. Generation Y employees, in particular, want to feel that their work is making a difference. This is why they are drawn to work or patronize products of TOMS. TOMS is company that equates their sales into helping people in developing countries. For example, whenever they sell a pair of shoes, a new pair of shoes will be given to a needy child.

Even if your company does not include a direct social mission in the system, you must do your best to practice altruism. Have the social responsibility to donate to charity whenever possible.

2. MAKE ROOM FOR EMPLOYEE AUTONOMY

I am sure that no one enjoys being micromanaged especially in a small business! Employees work happiest and most efficient when they have personal control over the situation as they can freely express their creativity and solve the problems by themselves. When employees feel that they are able to make tangible impact to the company through regular brainstorming, they are more likely to give their all for the company.

3. GIVE EDUCATION AND FEEDBACK

Mastery is formed when there is a comprehensive knowledge or skill built in the company. Employers can hone mastery by encouraging further training or education as well as conducting regular performance feedback. A sense of progress in oneself contributes to the inner workplace motivation. Allow your employees to grow by empowering a new responsibility. Everyone wants to feel that they are getting better at things.

Image Credits: AJC ajcann.wordpress.com via Flickr With Creative Commons License Attribution-ShareAlike

Sources: 1 & 2

Budget-Friendly Ways To Build Your Dream Home Office

If you are waving goodbye to the office life and venturing to the exciting world of freelance or self-employment, you will find yourself in need of a home office. Luckily, due to modern technology, building a home office is easier than ever before. Here are some budget-friendly ways you can start with…

1. DO IT YOURSELF

Instead of hiring an interior designer or other professionals, decorate your office by yourself. You have the freedom to choose your working space. Be creative, as your imagination knows no bounds. For example, you may hang inspiring posters or family photos to motivate you everyday.

2. USE WHAT YOU ALREADY HAVE

Recycle and repurpose your old furniture or decorative materials. Buried in your attic or closets are useful yet forgotten things such as lamps, chairs, or notebooks. Seek for these things. Then, reinvent these forgotten treasures by fixing and painting on them. Not only did you save more money but you also saved Mother Earth. 🙂

If purchasing for other items is necessary, consider to…

3. PURCHASE FURNITURE ONLINE

Looking for stylish yet inexpensive furniture? Then, GROUPON.sg is the website for you! They currently offer a wide selection of discounted furniture but, here are some of my top picks:

a. The classically beautiful Funika 3-Tier 2-Tone Reversible Bookcase priced at S$25.90 (38% off). Available here.

b. The assorted colors of Bolton Swivel Chair with Armrest priced at S$79 (47% off). Available here.

c. The space-saving Set of 2 Folding Chairs priced at $29.90 (30% off). Available here.

d. The maple colored 2-Tier Desk priced at S$59 (54% off). Available here.

4. BARGAIN AT THE FLEA MARKETS

It is possible to buy unique yet affordable pieces of electronics, rags, stationery, paintings, and furniture at Singapore’s flea markets and thrift shops. Some of the known fleas include MAAD (Market of Artists and Designers), Zouk Flea & Easy, and China Square Central Sunday Flea Market.

5. LASTLY, SHOP DURING SALES

To save more money, list down everything that you need for your home office. Then, buy these items one by one once the sale comes up. It is okay to take your time in building up your ideal haven since you are the master of your own time. One of the large-scale brand that offer quality products at low prices is IKEA Singapore. And, they occasionally have special product offers. For example, you may add a tampered glass VITTSJÖ laptop support to your home office for only S$19.90 (U.P. S$39.90).

Image Credits: Jeremy Levine via Flickr

Building your own home office may take time, money, and effort but, once you found something you truly love (whether it be blogging or web designing), all of these will be well worth it. 🙂

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